4 Cool Functions in Office 365 That Most People Don’t Know
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Microsoft’s robust Office 365 suite attributes a complete array of tools made to produce enterprise customers much more productive. A few of the numerous handy characteristics you can look forward to include web scheduler, SharePoint, co-authoring and custom types for documents, simply to name several.
However, with new characteristics getting added all of the time, there may be some Office 365 features you are not using, or don’t even know about. To assist you get probably the most out of your Office 365 subscription, we’re sharing 4 cool features that most Office 365 users do not know together with recommendations on how you can put them to superior use.
Use PowerPoint’s Zoom Feature to Transform Your Presentations
When giving a presentation, you might wish to refer back to a specific slide at a specific point in time. Previously, you could possibly only move a slide backwards or forward which didn’t let presenters to attain a a lot more flexible flow. Luckily, The July Insider product update to Office 365, released on 26th July, 2016, added a new PowerPoint feature that enables customers to effortlessly make interactive, non-liner presentations.
It is referred to as Zoom.
With this feature, you'll be able to jump from and to precise sections, portions and slides of the presentation within a pre-determined order as you are presenting. Microsoft uploaded a video demonstrating the functionality of PowerPoint Zoom, shown beneath.
To make use of Zoom, visit “Insert” > “Zoom” in PowerPoint.
Opt for “Summary Zoom” to display the entire presentation on a single landing page.
Pick “Slide Zoom” to display chosen slides.
Select “Section Zoom” to display a chosen section.
For those who pick “Slide Zoom” as an example, PowerPoint will add a hyperlink to the current slide to any slide in the presentation. By default, PowerPoint selects no slides, rather, it offers you the option to pick any slide from your presentation in any order you need.
PowerPoint will then add linked thumbnails from the chosen slides for the very first slide. Initially, the thumbnails might be stacked as a group. By clicking anyplace else on the slide, you’d be able to ungroup them and then drag to place them individually. From this point onwards, all you must do is click on the linked thumbnail to move to that specific slide.
To put it briefly, Zoom for PowerPoint can genuinely light up your presentations after you make it your very own.
Enhance Collaboration & Sharing with Groups for Outlook
Setting up distribution lists usually means sending contact names to your IT team. If someone isn’t included, they’re at risk of missing out on important email messages. Groups for Outlook eliminates the risk by allowing customers to create groups for emailing.
Essentially, the function lets you create a shared workspace for collaboration. In addition, you'll be able to also share files, calendars, inboxes, and even OneNote files. Here’s the best way to set it up:
Launch Outlook 2016
Pick “New Group” on the Home tab
In “Create Group” window, fill inside the required details i.e. name, email ID, description, classification, and privacy level, (Public or Private).
Note: group email addresses can’t be changed once the group has been created.
Decide on “Advanced Options” and check the group conversations box to enable members to receive emails in their personal inbox or leave it un-checked if you want them to access the group’s mail just from the group’s inbox, after which pick “Create” to proceed.
Add members, description, and a display image for the group, and after that click “OK.” You are able to add members after creating the group as well.
Click “Add” and your newly created group will appear in the left navigation. You’ll also receive a Welcome email within the inbox for your group.
Your IT team can activate or deactivate the ability to create groups for your enterprise. If, after following these steps, you aren’t capable to produce a group, contact your IT team.
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