Ordina publishes findings investigation
(Thomson Reuters ONE) -
Nieuwegein, the Netherlands, 27 January 2015
* Extensive investigation completed
* One case with a clear indication of a possible irregularity
* No indications of structural irregularities
* Several cases of inappropriate behaviour by a limited number of people
* Cases relate to the period 2005-2010
* Integrity programme intensified, compliance structure tightened
Ordina today publishes the findings of the completed investigation into
possible irregularities in tender procedures and contracts in the public sector.
The findings of the investigation, which was conducted by law firm De Brauw
Blackstone Westbroek, describe eight cases. The investigation covered some 1.5
million data items and around 65 interviews. The data items were released using
the forensic IT expertise of Fox-IT. The investigation also looked into the
corporate culture and client contacts within the Commerce department to date.
The investigation uncovered one case with a clear indication of a possible
irregularity. In addition, the Management Board believes that there were a few
instances of inappropriate behaviour on the part of a limited number of people.
There were no indications of structural irregularities, nor evidence of a
practice of excessive relationship management, such as expensive gifts or
extravagant events. Nor are there any indications of bribery or illegal
agreements with competitors.
General findings on the cases
The findings of the investigation describe eight cases, six of which were
investigated as a result of questions from the Zembla television programme, as
previously outlined in our press release of 9 October 2014. The investigation
into the other two cases was initiated as a result of additional signs of
possible irregularities which were uncovered in the course of the investigation.
The shareholder' circular contains detailed information on the cases.
The Management Board regrets to note that an indication of a possible
irregularity has been found in one of the cases, as well as a few instances of
inappropriate behaviour on the part of a limited number of people. By
inappropriate behaviour, we mean behaviour that is not in line with the
corporate values and standards of our company.
One possible irregularity
* The case that involves a clear indication of a possible irregularity
concerns a framework agreement with the Public Prosecutors' Office (PPO)
from 2009. It appears that, after Ordina was granted the provisional tender,
an employee of the client asked Ordina to amend the price on the bid. It
seems that the price of the bid was indeed amended and the framework
agreement was eventually closed on the basis of that new bid price. We have
since contacted the PPO about this case in its capacity as the contracting
party.
Other findings
* Four cases (three at the IND and one at the Rotterdam city council) pertain
to situations in which there were contacts with clients during a tender
procedure or in which (confidential) information was or may have been
divulged. The investigation did not determine that these contacts or any
sharing of information were unlawful. A number of situations may raise some
questions and in some instances we believe there was some question of
inappropriate behaviour on the part of our (former) employees.
* Another case, involving the IT company of the court organisation ICTRO,
revolves around the extension of a framework agreement at the client's
initiative. The question is whether the agreement should have been extended
in this manner.
* In the other two cases (one at the Defence Ministry and one at the PPO),
there seems to have been no irregularities but a regular sharing of
information.
The tender procedures and contracts cited pertain to the period 2005-2010. Many
of the employees involved, including a number of freelancers, have left Ordina
in recent years. We have also parted ways with one employee who was still
employed at Ordina. The Management Board is considering disciplinary measures
against a limited number of individuals on the basis of the findings of the
recent investigation.
Informal culture
Based on the findings of the investigation, Ordina has determined that the
culture within the Commerce department at that time was characterised by an
enterprising and informal atmosphere, with much being left to the responsibility
of individual employees. A small number of people within the team that was
responsible for public sector clients formed a subgroup with its own language
and operating methods. For them, each potential contract was a top priority.
This subgroup presented information internally in ways that sometimes made it
seem more interesting than the content probably warranted in order to sell
potential contracts internally. The language used could make the situation
appear different from the reality. This course of events was at the very least
awkward, unfortunate and in some cases inappropriate.
Ordina's compliance guidelines at the time offered insufficient guidance, which
in some cases resulted in inappropriate behaviour in the contacts with clients
and when it came to divulging confidential information.
No structural irregularities
Based on the findings of the investigation, Ordina concludes that no indications
were found of structural irregularities in public sector tender procedures and
contracts. The investigation did not uncover evidence of a practice of excessive
relationship management, such as expensive gifts or extravagant events. Nor did
the investigation reveal any indications of bribery or illegal agreements with
competitors.
Integrity programme
The Management Board has taken measures specifically aimed at tightening its
existing policy and internal procedures relating to integrity and control. The
integrity programme comprises three key components:
* tightened internal conduct guidelines in areas such as the handling of
confidential information, relationship management and conflicts of interest;
* increasing awareness in the field of compliance, integrity and transparency,
through measures such as specific training courses and Dilemma & Question
sessions to create an open culture through dialogue; and
* compliance as an integral part of working processes, with for instance the
'four-eyes' principle in tenders and offers, plus attention devoted to
individual responsibility for compliance with regulations and agreements.
Stepan Breedveld, CEO Ordina: "We believe in Ordina as a company with integrity
and condemn all forms of inappropriate behaviour. We are aware that the findings
have an impact on our clients, employees and shareholders. All our stakeholders
should be able to trust us blindly. They rightly expect us to abide by the
highest standards when it comes to judging appropriate and inappropriate
behaviour. Our ambition is to differentiate Ordina in a positive sense in terms
of integrity, compliance and transparency. Our integrity programme plays a
crucial role in this context."
([1])An extensive shareholder circular with the findings of Ordina's Management
Board on the basis of the investigation conducted by De Brauw Blackstone
Westbroek is available on Ordina's website.
# # #
ABOUT ORDINA
Ordina is the largest independent IT services provider in the Benelux, with more
than 2,900 employees. We design, build and maintain IT solutions for
organisations in the public sector, in financial services, industry and the
healthcare sector. We aim to design IT solutions that help people, IT that
matters and that is produced without wasting precious resources. We do this by
forging Partnerships in Sustainable Innovation with our clients.
Ordina was founded in 1973. The company's shares have been listed on the NYSE
Euronext Amsterdam since 1987 and are included in the Small cap Index (AScX). In
2013, Ordina recorded turnover of EUR 377 million. For more information visit
the company's website at www.ordina.com.
For more information:
Media:
Jeroen Hellenberg, Director Communications
Tel: +31(0)306638557
jeroen.hellenberg(at)ordina.nl
www.ordina.com
Ordina publishes findings investigation:
http://hugin.info/130778/R/1889694/668925.pdf
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Source: Ordina via GlobeNewswire
[HUG#1889694]
Unternehmensinformation / Kurzprofil:
Datum: 27.01.2015 - 07:30 Uhr
Sprache: Deutsch
News-ID 366995
Anzahl Zeichen: 9733
contact information:
Town:
Nieuwegein
Kategorie:
Business News
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